Announcement: Corporate Guidance on Event Cancellations

Detail from the Hunterian Psalter, Glasgow University Library MS Hunter 229 (U.3.2) circa 1170. Public domain in the US

Greetings from the Board of Directors, Society for Creative Anachronism, Inc.

Re:  Corporate Guidance on Event Cancellations

The authority within the SCA to cancel, reschedule, or postpone events lies with the group hosting the event (Kingdom(s), Barony, Shire, etc.).   Event planners should take into account directives from legal authorities (municipal, county, state, federal) and current guidelines from the Center for Disease Control (CDC) when making such a decision.

If the event in question is required by SCA Corpora, please follow the guidelines therein for requesting a variance to postpone the event through your Kingdom Seneschal.   Any such requests will be reviewed in an expeditious manner at the corporate level.

The SCA remains supportive of Kingdoms and groups who continue to hold events as well as those that must cancel, reschedule, or postpone events for safety reasons or who have been directed to cancel events by modern civil authorities.  Our primary concern must always be the health and safety of our members and participants.   The Board will continue to monitor the situation and will communicate further when needed.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcements: Updated Statement of Core Values

Detail from the Hunterian Psalter, Glasgow University Library MS Hunter 229 (U.3.2) circa 1170. Public domain in the US

At the Board of Directors July 2018 meeting, the following change to Corpora was approved and is to be considered effective immediately.

In pursuing its mission, the SCA is committed to excellence in its programs, communications and activities and to

  •  act in accordance with the chivalric virtues of honor and service;
  •  value and respect the worth and dignity of all individuals;
  •  practice inclusiveness and respect pluralism and diversity;
  •  promote a safe and respectful environment for all SCA events;
  •  act with transparency, fairness, integrity and honesty;
  •  be a responsible steward of SCA resources; and,
  •  be committed to maintaining the trust of its members and participants.

It is the expectation of the SCA that its members and participants, in all events and activities of the SCA, will conduct themselves in accordance with these tenets.

http://socsen.sca.org/updated-statement-of-core-values/

Corpora will be updated shortly.
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Open Position – Society Chancellor of the Exchequer – Deadline April 1, 2020

Detail from the Hunterian Psalter, Glasgow University Library MS Hunter 229 (U.3.2) circa 1170. Public domain in the US

The Society for Creative Anachronism (SCA) is seeking candidates for the position of Society Exchequer. This position reports to the SCA Corporate Treasurer.

Duties and responsibilities:

  1.  Compile the Society and its subsidiaries Domesday reports, grouped by state and kingdom, with depreciation breakout, and submission of these reports to the Corporate Treasurer and the SCA Tax Accountant;
  2. Maintain the Kingdom Domesday report template spreadsheets and distribute them each year to the Kingdom Exchequers;
  3. Track NMS fees;
  4. Review quarterly reports on kingdom-level accounts;
  5. Review kingdom and inter-kingdom financial policies to make sure they are in compliance with the Society Financial Policy and to submit revised financial policies to the Board of Directors for approval;
  6. Review Inter-kingdom Event Financial Policies and submit to the Corporate Treasurer and the Board for approval;
  7. Report quarterly to the Corporate Treasurer and the Board of Directors and report the meeting results to the Kingdom Exchequers;
  8. Travel as required to support Kingdom Exchequers, including for training, book reviews, and theft investigations;
  9. Conduct supplemental training of Kingdom Exchequers and assist the training of local exchequers;
  10. Conduct reviews of Kingdom books and ensure Kingdoms are reporting;
  11. Maintain the Kingdom Exchequer email list;
  12. Maintain the SCA-Exchequer email list;
  13. Notify Kingdom Exchequers of any changes in policy or procedure, including consulting with them to develop any necessary new policies;
  14. Maintain the various exchequer handbooks/manuals and republish them at least every three years;
  15. Maintain the various exchequer reporting forms and update them as needed;
  16. Serve as subject matter expert for questions from the Kingdom Exchequers as well as the general populace;
  17. Warrant Kingdom Exchequers and special deputies; and
  18. Communicate with banks where necessary.

The Society Exchequer receives a stipend for their services and will receive a 1099 for tax purposes. Workload will vary but expect to put in an average of 15 hours per week.

 

Required for this position are dependable email access; dependable phone access; moderate Microsoft Excel proficiency; moderate Microsoft Word proficiency; and the ability to clearly communicate verbally and in writing, i.e. in person and via email, phone, and in written reports. Prior experience as an exchequer in the SCA is required; prior Kingdom Exchequer experience is highly desired.

Working knowledge of SCA’s accounting procedures is necessary. Individuals with accounting backgrounds or training are highly desired.

A more detailed position description can be found here: https://www.sca.org/about/positions/exchequer/

Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:
Renee Signorotti
Society for Creative Anachronism
P.O. Box 360789
Milpitas, CA 95036-0789

with courtesy copies to resumes@sca.org. The deadline for applications is April 1, 2020.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Open Position – Laurel Sovereign of Arms – Deadline May 1, 2020

The Bavarian Herald Jörg Rügen around 1510. Public Domain in the US

The Society for Creative Anachronism (SCA) is seeking candidates for the position of Laurel Principal Sovereign of Arms (Laurel).

Laurel is the principal heraldic officer of the Society and the head of the College of Arms and is responsible for fostering the study and practice of heraldry, supervising the processing of submissions, and overseeing the heraldic activities of the Known World.

Laurel is an unpaid position, currently requiring approximately 20 hours a week. The position requires considerable tact and patience, armory and onomastic knowledge, supervisory ability, the ability to work within tight deadlines and coordinate closely with Wreath, Pelican, and other staff to produce a Laurel Letter of Acceptance and Return monthly, computer literacy and word processing skills, reliable e-mail and telephone access, and time and ability to travel.

A more detailed position description can be found here: https://www.sca.org/about/positions/laurel/ 

Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:

Renee Signorotti
Society for Creative Anachronism
Box 360789
Milpitas CA 95036-0789

with courtesy copies to resumes@sca.org.  The deadline for applications is May 1, 2020.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Open Position – Society Marshal – Deadline April 1, 2020

Battle of Eben-Ezer, AD 250

Applications for the position of Society Marshal are now being accepted.  The position entails administrating the marshallate activities of the Society and coordinating the activities of the kingdom Earl Marshals. Reports are required to be filed quarterly to the Board summarizing the martial activities of the Society and of each kingdom. The Society Marshal is also responsible for holding meetings to communicate with the kingdom Earl Marshals.

The successful candidate must be well versed in administrative techniques, problem-solving, and interpersonal communications. Knowledge of marshallate policy, rules, and procedures are essential. The ability to travel is necessary, as well as having a telephone and e-mail. Knowledge of the traditions and history of the Society is required.

A more detailed position description can be found here: https://www.sca.org/about/positions/marshal/

Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:

Renee Signorotti
Society for Creative Anachronism
P.O. Box 360789
Milpitas, CA 95036-0789

with courtesy copies to resumes@sca.org.  The deadline for applications is April 1, 2020.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Open Position – SCA Social Media Officer – Deadline April 1, 2020

Printer, 1568 by Jost Amman

The Society for Creative Anachronism (SCA) has had different media channels for decades as the club has grown and changed. We want to continue to provide a consistent form of communication while pushing forward with new methods and channels.

As Society Social Media Officer, you will be working with the SCA Communications Team, consisting of the SCA Communications Officer and SCA President, while managing the Kingdom Social Media Officers, dedicated to distributing announcements, creating content and moderating the social media channels that the SCA uses.

Job Duties:

  • Develop, create and distribute Social Media content across the SCA Social media Channels.
  • Coordinate communication and support current SCA Social Media channels with the SCA Social Media Team
  • Update the SCA on the latest Social media platforms and trends
  • Moderate and coordinate SCA policies across official platforms with SCA Social Media Team
  • Regularly collaborate with Society Officers for Known World Events and Social Media Announcements
  • Create and gather exciting content from across the Known World to distribute on social media channels
  • Work closely with all Kingdom Social Media Officers to ensure all our Social media platform content follows Social Media Policies.
  • Develop, create and maintain new innovative improvements with the advancements of the internet and social media to the existing policies of the SCA Social Media as needed.

Job Requirements:

  • Experience with social media management and social media marketing efforts.
  • Knowledge of SCA Corpora and Kingdom Cultures
  • Ability to effectively communicate with cross-functional teams
  • Availability at odd hours and plugged into social media
  • Occasional travel

Further information can be found here: https://www.sca.org/about/positions/social-media/

Interested applicants should send a letter of interest, together with modern and SCA qualifications, hardcopy to:

Renee Signorotti
Society for Creative Anachronism
P.O. Box 360789
Milpitas, CA 95036-0789

with courtesy copies to resumes@sca.org.  The deadline for applications is April 1, 2020.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcement: President’s Report for the July 2019 Board Meeting

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

John Fulton, President for the SCA, has announced that a report from his office is now available on the SCA website. This report contains the publishable summaries and commendation sections from each Society Officer’s reports, as well as publishable summaries submitted by various Board committees.

The report can be located here: https://sca.org/BOD/PresReport/July2019BoardMeetingPresidentsReport.pdf

Questions or comments regarding this report should be directed to Mr. Fulton at president@sca.org.

If you send comments, please use the subject line “President’s Report July 2019”.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism, Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcement: Proposed Corpora Addition – Non-Discrimination

Detail from the Hunterian Psalter, Glasgow University Library MS Hunter 229 (U.3.2) circa 1170. Public domain in the US

The Board of Directors is currently requesting commentary with regard to the following the proposed policy addition to Corpora:

Non-Discrimination Policy

The SCA does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, sexual orientation, gender identity, disability, size, or any other basis of discrimination prohibited by law.

Please email all commentary to comments at comments@sca.org.  Please use the title “Non-Discrimination Policy Proposal” in the subject line.

Do not use attachments in your commentary to comments@sca.org. Attachments will cause your message to be marked as spam.

In lieu of email, commentary may be sent by US Mail to:

Society for Creative Anachronism, Inc.
RE: Non-Discrimination Policy
P.O. Box 360789
Milpitas, CA 95036-0789

Commentary regarding this proposed Corpora change, whether sent by email or US Mail, must be received by the Board no later than January 1, 2020.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

Announcements – Project Corpora Updates

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

Greetings to all,

From John Fulton, President, SCA, Inc.

As mentioned in my last President’s Report to the community there is a project to review Corpora to clean up any confusing or outdated language in order to make it more “user-friendly”.  This will be an ongoing project and will not affect the Board presenting proposals to the membership on substantive changes such as the recently suggested change to Corpora IV.B.1 which would remove the mention of gender as a requirement for Royal Lists.

At the July 2019 meeting, the Board approved the first set of edit changes/clarifications for commentary to the membership.

Information about this project can be found here:

https://sca.org/BOD/PresReport/CorporaEditAug2019.pdf

A copy of the relevant parts of Corpora showing the proposed edits can be found at the above link.  Edits are red-lettered.

Also available is a copy of an explanation of the proposed changes.  Most of these are editorial in nature only.  This includes changes to the Glossary, some standardized language cleaning, and moving toward gender-neutral terms.  This also proposes removing such phrases as Western Europe in order to properly include many other cultures within the scope of the Society’s pre-17th Century reenactment activities.  This part was addressed recently by the Board.

This is the first of the current attempts at editing and updating Corpora.  It will not be the last. Nor is this considered to be a complete and finished document. 

The intent of this project is NOT to do substantive game-changing alterations.

Please send all comments to comments@sca.org with the subject line “Corpora Edit Comments – Set 1”.  Include your modern and SCA name and membership number if you have one.

Also, please feel free to email me also at president@sca.org with questions or suggestions.

Many thanks to Kelly Magill and Lis Schraer for helping me so much.

In service,

John Fulton

Mka Duke John the Bearkiller

President, Society for Creative Anachronism, Inc.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcement: Seneschal’s Handbook – Youth Policies

Detail from the Hunterian Psalter, Glasgow University Library MS Hunter 229 (U.3.2) circa 1170. Public domain in the US

The SCA Board of Directors has approved the language below to be used in the Society Seneschal’s Handbook.  While we believe this to be a functional policy we wish to consult subject matter experts in the area of youth activities and further changes may be made in the future. We greatly appreciate thoughtful suggestions to policy language and welcome commentary.

Commentary may be sent to comments@sca.org.  Please use the title “Seneschal’s Handbook – Youth Policies” in the subject line.  Please make sure that all comments are contained in the body of the email.  This email does not accept attachments and will not forward emails containing attachments.

***

Motion by John St. Dennis that Section X.3 “Dealing With Minor/Youth -Related Policies of the Seneschal’s Handbook be replaced with the following language effective immediately:

Parents or guardians of minors shall have ultimate responsibility for the welfare and behavior of their children at all times.  It is the responsibility of the adult who brings a minor to an event to ensure that the minor is safe and not in danger.  At events in which youth participate in any way, participating minors must either have a parent or legal guardian present at the event, or an accompanying adult present in possession of a properly executed “Medical Authorization Form for Minors.” 

Notification of this change to the membership should be accompanied by the following announcement:  “The SCA Board of Directors has approved the language below to be used in the Society Seneschals Handbook.  While we believe this to be a functional policy we wish to consult subject matter experts in the area of youth activities and further changes may be made in the future. We greatly appreciate thoughtful suggestions to policy language and welcome commentary.”

Second by Dan Watson.  In favor: Natalie Degerstrom T.S. Morgan, Vandy Pacetti-Donelson, Richard Sherman, John St. Dennis, Dan Watson.  Opposed: None.  Chairman Craig Carter exercised his option to vote and did so in favor of the motion.  Motion carried 7-0.

Comments are strongly encouraged and can be sent to:

SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.