REQUEST FOR COMMENTARY – Proposed Changes – By-Laws and Corporate Policies

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

Currently open for commentary is a proposal for changes to the By-Laws and Corporate Policies for the Society for Creative Anachronism. The reasons for the suggested changes are to clarify confusing language, eliminate antiquated terms, and to correct grammar errors.

 

Due to the number of corrections requested, the documents along with the proposed changes have been posed on the SCA website to facilitate review of same. This file can be located at:

 

sca.org/BOD/ProposedRevisions.pdf

 

All members are encouraged forward their opinions for consideration. Comments may be mailed to:       Comments / By-Law Changes

SCA Inc.

Box 360789

Milpitas, CA 95036

 

Comments may also be emailed to comments@lists.sca.org. Please use “By-Laws Changes” in the subject line.  Commentary will be accepted until January 15, 2017.

 

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

REQUEST FOR COMMENTARY – Proposed Corpora Change – Corpora IV.E.

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

Currently open for commentary is a proposal for a change to Corpora IV.E. Reason for suggested change is to clarify confusing language. Corpora currently reads:

ROYALTY, E. Limitations:
3.  Royalty may delegate:
a. the decision-making powers on legislation, distribution of armigerous awards and orders, or banishment, or
b. signature authority for warrants and rosters to territorial princes and princesses within their Kingdom.
Royalty may not delegate these powers or authorities to anyone else.

The proposed change reads as follows:

ROYALTY, E. Limitations
3. The Crown may delegate the following authority to those territorial princes and princesses within their Kingdom and may not delegate these powers or authorities to anyone else:
a. decision making powers on legislation of principality law with the approval of the Crown.
b. distribution of armigerous award and orders with prior approval of the Crown: the  distribution of armigerous awards and orders may also be granted to Landed Barons and Baronesses with the approval of the Crown.
c. banishment within the principality with prior approval of the Crown.
d. signature authority for warrants and rosters with prior approval of the Crown.

All members are encouraged forward their opinions for consideration. Comments may be mailed to:  Comments / Corpora IV.E.
SCA Inc.
Box 360789
Milpitas, CA 95036

Comments may also be emailed to comments@lists.sca.org. Please use “Corpora IV.E.” in the subject line. Commentary will be accepted until January 15, 2017.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

The SCA Harassment and Bullying Policy

Men harvesting wheat, Queen Mary's Psalter, circa 1310. Public domain in the US

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

From the Society Seneschals Handbook:

XXIV. SOCIETY SENESCHAL POLICIES & INTERPRETATIONS
4. Harassment and Bullying
The SCA prohibits harassment and bullying of all individuals and groups.

Harassment and bullying includes, but is not limited to the following:
    • offensive or lewd verbal comments directed to an individual;
    • the display of explicit images (drawn or photographic) depicting an individual in an inappropriate manner;
    • photographing or recording individuals inappropriately to abuse or harass the individual;
    • inappropriate physical contact; unwelcome sexual attention; or retaliation for reporting harassment and/or bullying.

Participants violating these rules are subject to appropriate sanctions. If an individual feels subjected to harassment, bullying or retaliation, they should contact a seneschal, President of the SCA, or the Kingdom’s Board Ombudsman. If a participant of the SCA becomes aware that someone is being harassed or bullied, they have a responsibility pursuant to the SCA Code of Conduct to come forward and report this behavior to a seneschal, President of the SCA or Kingdom’s Board Ombudsman.

______________________________________________________________________________________________
The following statement must be posted at gate/troll at every SCA event in a size large enough for people to see it as they enter our events.  This language must likewise be quoted in ALL site handouts at every event a site where a handout is made available.
  • THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS.
  • Participants engaging in this behavior are subject to appropriate sanctions.
  • If you are subjected to harassment, bullying or retaliation, or if you become aware of anyone being harassed or bullied, contact a seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.

 

Per the Society Seneschal July 17, 2017

[Announcements] Position Available: Society Webminister

Men harvesting wheat, Queen Mary's Psalter, circa 1310. Public domain in the US

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

The Society for Creative Anachronism (SCA) is seeking candidates for the position of Society Webminister.

This position reports to the SCA Board of Directors.

The Society Webminister is a supervisory position, and is not involved in maintenance of the Corporate website (www.sca.org).

The Society Webminister is responsible for the following duties:

1. Ongoing development and revision of the Society Webminister’s policies and procedures, as detailed in the Society Webminister Handbook.
Said work will not only include making sure that solutions are provided for current issues, but will also include observing trends, being aware of potential issues and streamlining the Webministry as a whole to provide better service to the SCA and potential members thereof.

2. Warranting of kingdom-level Webministers, where necessary.

3. Supervision of all kingdom-level websites, including proper use of domain names, monitoring content, regular reporting from Kingdom Webministers, and enforcement of the Society Webministry policies and procedures.

4. Working with Kingdom Webministers to ensure they develop and
enforce clear guidelines for local SCA group websites based on the standards found in the Society Webminister’s Handbook.

5. Acting as a subject matter expert and resource regarding issues related to electronic publications and websites at the kingdom and local levels, including, but not limited to: copyright issues, privacy issues, and technology-related issues.

6. Quarterly reporting to the Board of Directors for the SCA, Inc.

Required for this position are: dependable email access; dependable phone access; moderate to expert proficiency in web-related technologies(e.g. HTML, Java, PSP, ASP, web hosting issues, etc.); moderate Microsoft Word proficiency; and the ability to clearly communicate via email, phone, and in written reports.

Prior experience as a Webminister in the SCA is required; prior experience as a kingdom webminister is highly desired.

Those interested in the Position of Society Webminister should submit their SCA and modern era resumes to both resumes@sca.org and it@sca.org.  The deadline for applications is July 1, 2017.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Peerage Committee – Call for Commentary

Tacuina sanitatis 14th C. Public domain in the US

Tacuina sanitatis 14th C. Public domain in the US

Peerage Committee – Call for Commentary

At the April meeting the Board of Directors established a committee to research the process of creating new Peerages.

The committee will review the Board’s present procedure, determine whether any changes are needed, and suggest how any future proposals, e.g. Valiance, will be accommodated.

The committee invites the membership to share their ideas and comments. Those letters can be submitted by email to peerage@sca.org.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

SCA Marketplace Sale for Month of May

The Story of Bayad and Riyâd ("hadeeth Bayad to Riyâd"), 13th C. Public domain worldwide

The Story of Bayad and Riyâd (“hadeeth Bayad to Riyâd”), 13th C. Public domain worldwide

Please be advised that the SCA Market Place is conducting a 20% sale through the month of May on back issues certain issues of The Compleat Anachronist and Tournaments Illuminated, as well as The Known World Handbook.

If interested the information can be found through the SCA website here: https://members.sca.org/apps/#Store

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Two Beautiful Videos About the SCA: The Dream and Welcome Home

The Unicorn is Found (from the Unicorn Tapestries) 1495–1505, The Met Museum. CC0 license.

The Unicorn is Found (from the Unicorn Tapestries) 1495–1505, The Met Museum. CC0 license.

Two beautiful videos about the SCA, The Dream and Welcome Home, to show your friends what we are about.

Welcome Home is a shorter video and is very fighting-centric. It was filmed at the Kingdom of Caid‘s Queen’s Champion event int the summer of 2016.

The Dream is longer shows a broader cross section of what the SCA is about. It was filmed at Great Western War in October 2016.

The videos were the creations of Raiya Corsiglia, who is a member of the SCA.

The Dream won a Silver Telly award.

 

Call for Nominations – Board Committees

The Board of Directors is seeking nominations from the populace for individuals to serve as members of the following Board Committees:

Finance and Audit Committee

Mission:  to assist the Board’s oversight of the Company’s accounting and financial reporting processes, the audit and integrity of the Company’s financial statements and the qualifications and independence of the Company’s independent auditor

Communications Committee

Mission:  to develop and oversee advertising; public relations; publications, social media and other communications initiatives of the Society

Membership Committee

Mission:  grow and sustain membership in the Society; evaluate and oversee implementation of programs and initiatives for membership support

If you are interested in serving on any of these Committees, please send a letter of interest, together with your SCA and mundane resumes to the following committee chairpersons:

Finance Committee: Richard Sherman (rsherman@director.sca.org)

Communications Committee: Vandy Donelson (vdonelson@director.sca.org)

Membership Committee: Chele Martines (cmartines@director.sca.org)

If you would like additional information, or have any questions about the Committees or the nomination process please contact the Committee chairperson or the Corporate Office.
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

SCA Announcements: SCA Corporate Treasurer

The Society for Creative Anachronism (SCA) is seeking candidates for the position of Society Exchequer. This position reports to the SCA Corporate Treasurer.

 

Duties and responsibilities:

  1. Track and review quarterly reports on Kingdom accounts
  2. Review Financial Policies and submit to the Board for approval
  3. Report quarterly to the Board and the Corporate Treasurer.
  4. Conduct training of Kingdom Exchequers.
  5. Maintain the various exchequer handbooks/manuals as scheduled.
  6. Work with the Tax Specialist in maintaining exchequer reporting forms.
  7. Review and process requests to open or change bank accounts.
  8. Monitor use of Paypal and the training by Paypal specialist.

 

Preferred Skills:

  1. Moderate to expert MS Excel proficiency.
  2. Moderate MS Word proficiency.
  3. Good communication skills.
  4. Previous experience as a Kingdom Exchequer required.
  5. Bachelor’s degree in accounting preferred.

 

Prior experience as an exchequer in the SCA is required; prior Kingdom Exchequer experience is highly desired. Working knowledge of SCA’s accounting procedures is necessary. Individuals with accounting backgrounds or training are highly desired. Dependable email access and dependable phone access are required for this position.

The Society Exchequer receives a stipend for their services and will receive a 1099 for tax purposes. Work load will vary but expect to put in an average of 15 hours per week.

Interested applicants should send a letter of interest, together with modern and SCA qualifications, via hardcopy to:

 

Renee Signorotti

Society for Creative Anachronism

PO Box 360789

Milpitas, CA  95036-0789

 

Courtesy copies should be provided via email to:

 

resumes@sca.org

treasurer@sca.org.

 

The deadline for applications is April 1, 2017.
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

 

Men harvesting wheat, Queen Mary's Psalter, circa 1310. Public domain in the US

Men harvesting wheat, Queen Mary’s Psalter, circa 1310. Public domain in the US

SCA Announcement: Seeking Candidates for Corporate Treasurer

The Board of Directors is accepting applications for the position of Corporate Treasurer.  This is a part-time, stipend position, which requires approximately 5-10 hours per week except when finalizing the yearly budget.

Applicants must be available for at least the October quarterly Board Discussion Session (typically held on Friday), in addition to the October Board meeting (typically on Saturday).  Additional traveling may be required.

Skills:

1)  Working knowledge of basic financial spreadsheet program (QuickBooks or other);

2)  Experience with managing budgets and financial forecasting, including tracking and analyzing variances;

3)  Basic suite of office communication skills – spreadsheets, presentations, Word, etc.

4)  Preference for degree in accounting or finance.

 

Duties of the Treasurer:

  • Maintain knowledge of the organization and personal commitment to its goals and objectives.
  • Work with the Society Exchequer, the Vice President for Corporate Operations and the outside accountant to ensure all financial filings are maintained.
  • Work with the Society Exchequer to ensure that our relationships with third party financial vendors (i.e. banks) are maintained.
  • Understand financial accounting for nonprofit organizations.
  • Work with the President and the Vice President of Corporate Operations to ensure that appropriate financial reports are made available to the Board on a timely basis.
  • Prepare and present the annual budget to the Board of Directors.
  • Develop and maintain internal control policies, guidelines, and procedures for activities such as budget administration.
  • Work with the Society Exchequer, President and the Vice President of Corporate Operations to maintain and improve internal control policies, guidelines and procedures for PayPal.
  • Analyze the financial details of past, present, and expected operations in order to identify development opportunities and areas where improvement is needed.
  • Evaluate needs for procurement of funds and investment of surpluses, and make appropriate recommendations.
  • Ensure development and broad review of financial policies and procedures.
  • Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.

Interested applicants should send a letter of interest, together with modern and SCA qualifications, via hardcopy to:

 

Renee Signorotti
Society for Creative Anachronism
PO Box 360789
Milpitas, CA  95036-0789

 

Courtesy copies should be provided via email to:

resumes@sca.org

treasurer@sca.org.

 

The deadline for applications is April 1, 2017.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.