Announcement: Resolution to Lift Suspension of In-Person Activity in the SCA as of June 1st, 2021

From the  Board of Directors and the offices of the Society Seneschal, and President.

On March 23, 2021, the Board of Directors passed the following:

Resolution to Lift Suspension of In-Person Activity in the SCA as of June 1st, 2021 

I.    Whereas the challenge created by the COVID-19 Global Pandemic demanded heightened safety standards which led to a suspension of in-person activity in North America by the SCA Board of Directors;
II.    Whereas the crisis of the Pandemic is being addressed through a combination of social policy, as well as scientific and medical advancements;
III.    Whereas the SCA Board of Directors continues to prioritize the health and well-being of the membership and participants of the SCA; and
IV.    Whereas the directed suspension of in-person events in North America expires after May 31st, 2021; now, therefore, be it
V.    Resolved,  that the SCA Board of Directors lifts the suspension of in-person activity in North America, effective June 1, 2021, provided adherence to the items in this resolution;
VI.    Resolved, that all attendees in North America must follow all province, territory, state, and local health guidelines at SCA events. In addition, at all North American SCA events:
A.    Masks that fully cover the mouth and nose must be worn by all attendees over the age of 4 at all times and during all activities except for eating and drinking;
B.    Court, bardic circles, or any activity that involves voice projection shall also require that masks be worn at all times. Sound amplification devices are highly recommended;
C.    No day board, water-bearing, or food of any kind shall be provided by event staff or attendees to other attendees. All attendees must provide their own food and beverages;
D.    While consuming food or beverages, attendees are required to remain stationary and follow social distancing rules;
E.    No overnight camping  shall be allowed;
F.    All events shall be held outdoors;
G.    There shall be a maximum of 150 people at any event; and
H.    All events shall require preregistration.
VII.     Resolved, that the SCA Board of Directors mandates applicable Kingdoms who have determined that it is safe to host in-person events before June 1st, 2021 or who propose any deviation from the above restrictions to request a variance from the Society Seneschal in order to hold the proposed event. The Society Seneschal shall have the authority to grant or deny these requests. These requests will be reviewed by the Board using the same review method used for variances to Corpora;
VIII.    Resolved, that small local gatherings including, but not limited to: guild meetings, officer meetings, and local martial activities including archery and thrown weapons shall remain at the discretion of the Crown and Kingdom Seneschal, in accordance with province, territory, state, and local health guidelines. Virtual events as alternatives continue to be a viable option;
IX.    Resolved, that enforcement of this resolution will be handled by the Society Seneschal and President of SCA Inc.; and,
X.    Resolved, that the SCA Board of Directors commends the hard-working officers, royalty, membership, and participants who have allowed the SCA to continue to flourish virtually as we lift this suspension and transition forward in a manner consistent with recommended health and safety standards.

The President and the Society Seneschal have been given the responsibility of implementing the resumption of events within the rules above and adjusting the strictures as needed with Board approval.

As per item (H) in the Resolution, SCA, Inc. has available the Event Module for the mandatory pre-registration process.  All kingdoms are encouraged to utilize this tool. More information will be forthcoming from the SCA Accounting Specialist, Mazelle Attiya.  If you would like to contact her about this available option, she can be reached at mazelle@sca.org.

Questions or comments should be sent directly to president@sca.org and seneschal@sca.org or your board Ombudsman.

This is our first step toward the resumption of SCA events.  Working with the corporate officers and with input from the various kingdoms, we will continue to assess the pandemic environment and make changes going forward as needed, either to add further restrictions or relax existing ones as the situation allows.

No matter what safety precautions we put in place, there is no substitute for each individual being educated about the risk to themselves and their loved ones, and making responsible choices to protect themselves and others from this virus.

We look forward to seeing many of you, in person and in garb, as we prepare to begin in-person events again.

Link to document: Resolution to Lift Suspension of In-Person Activity in the SCA as of June 1st, 2021

Announcements: Corpora – Revised Introduction

At the March 2nd, 2021 conference call, the Board approved changes to Corpora, located within the Governing Documents of the SCA. This latest update includes the recently revised Introduction (commentary having occurred mid-late 2020). The intent of this revision was to better capture the spirit of inclusivity already embedded in our daily SCA lives, as well as to better reflect the ideals of the updated Mission Statement from 2017. Thank you all for your perspectives and input, which were invaluable in producing this final draft.

As a note, I currently intend to propose another minor redline for Corpora that will standardize some of the pronoun usage that has already begun to shift. As changes generally go out for commentary, the update process can feel a bit slow, but please know that we all are constantly working to ensure our governing documents reflect who we are and who we want to be.

The updated document can be found here: https://sca.org/govdocs

Jessica Van Hattem (DEI)
equity@sca.org

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email sca-comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcement: January 2021 BoD Meeting Goes Live

We are pleased to announce that we will be live-streaming meetings via GoToWebinar. After the meeting ends, a recording will be uploaded to our SCA YouTube channel.

Each meeting has a unique GoToWebinar registration link, which will be posted on this page.

Please register for The January 24, 2021 SCA Inc. Quarterly Board Meeting on Jan 24, 2021 10:00 AM PST at:
https://attendee.gotowebinar.com/register/7268442973953495820

After registering, you will receive a confirmation email with information on joining the webinar.

Please note: Space is limited as we are trying to keep costs low. If you have registered and cannot join the webinar, please try again later as people will enter and leave as the meeting progresses.

In addition, we will take questions through the Webinar software during the Board Meeting, and hold a Q&A session after the main business is concluded.

For more information please click here: https://www.sca.org/board-meeting-agendas/


Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email sca-comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

SCA Kingdom Newsletter Paywall Removed

Reposted from The Æthelmearc Gazette


From the SCA Board of Directors:

During the October 2020 meeting, the Board of Directors voted unanimously in favor of the removal of the “paid members only” barrier from the sca.org e-newsletter online portal.

As of December 1, 2020, the paywall will be removed from newsletters, inter-kingdom directory and Board Minutes. This will give all participants and groups the opportunity to explore the rich and abundant history of the SCA. We are hoping these documents can be used as historical references and tools to help us grow the SCA community.

Subscribers to the paper copies of Kingdom newsletters will not be affected by this change. Your paper subscriptions will continue to be mailed to you in a timely manner.

Newsletters can be found by clicking on this link: https://members.sca.org/apps/#Newsletters

Announcements: Board of Directors October Meeting Video Available

From the Society Announcements:

The Board of Directors Meeting was held on October 25, 2020. The meeting was held via GoToWebinar with 51 people in attendance from the community.

The video playback can be found on our SCA YouTube channel here: https://youtu.be/d5Mbq6nw2Pc

To keep up to date on SCA YouTube, please consider subscribing and turning on notifications. Please give us a thumbs up if you want us to continue providing this type of content.

Thank you to all the people in attendance for this meeting.

 

 

 

SCA, Inc. Board Meeting to Live Stream

The Board of Directors has announced that the October 25th Board Meeting will be streamed via GoToWebinar. The recording will be uploaded to YouTube after the meeting is ended.

Register for the meeting at: https://attendee.gotowebinar.com/register/7737438557040663823

After registering, you will receive a confirmation email containing information about joining the webinar.

Please note: Space is limited as we are trying to keep costs low. If you have registered and cannot join the webinar, please try again later as people will enter and leave as the meeting progresses.

In addition, we will be taking questions through the Webinar software during the Board Meeting and having a Q&A session after the main business is concluded.

Announcement: Establishing the Membership Assistance Fund

From the Announcements mailing list: http://lists.sca.org/listinfo/announcements


 

In 2020, we are seeing the impact of the pandemic seriously affecting our members and their families.  To help where we can, our community suggested the Society set up a donation fund to support those participants who may be unable to continue their memberships.  You spoke and we listened.

The purpose of the “Membership Assistance Fund” is to allow the members of our community to request assistance directly from our Corporate Office for new memberships and renewals.

To submit a request, please follow the instructions in the letter from the Membership Office. SCA Membership forms are available on our Document Library page. Form Requests will be processed as funds allow. All requests will be treated confidentially.

To make a donation: Due to our not-for-profit status, we need your donations to make this fund work.  All donations designated ‘Membership Assistance Fund’ will be used for that purpose and that purpose only.

Make a tax-deductible charitable donation online.
Paypal and credit/debit cards accepted.

or you can mail your donation to:

Membership Assistance Fund
SCA Inc.
P.O. Box 360789
Milpitas, CA 95036-0789

For more information, please email membership@sca.org.

 

Message from the Board of Directors August 8, 2020

Greetings,

The SCA Board of Directors wants to update you, the participants of this great organization, on the impact that Covid-19 is having on the SCA.

We are facing an unprecedented decline in membership revenue. Revenue has dropped off to the point where the Society could be facing some exceedingly difficult choices soon. Choices that may impact our ability to return to the game we love and miss.

To grapple with the current realities facing the SCA, the Board of Directors has canceled all travel and non-essential expenses at the corporate level.  Additionally, the Board and Corporate Officers are meeting bi-weekly via video teleconference to increase the speed at which we respond to the constantly evolving landscape of the SCA.

During these bi-weekly meetings it has become clear that we need to address our current financial situation. Since the outbreak of the pandemic we have seen an extraordinary 28% drop in membership, which is approximately 4,000 members.  We know that many of you are personally facing great hardships and we understand the difficult choices you are having to make each day. Not one of us has been untouched by the reality of living in the times of COVID.

For those of you who are able and willing to help the SCA face this threat there are several things that you can do.

First, please renew your membership if it has lapsed.

Second, please consider extending your membership for a few years.

Third, if you feel you can help support another person‘s membership you can reach out to our administrative team at membership@sca.org to arrange for a Gift Membership.

Fourth, you can make a charitable tax-deductible donation to the Society directly.

We are a volunteer society with a huge diversity of membership. We are all doing the best that we can in a trying time. Now more than ever is our opportunity to live our lives following the core values of the Society for Creative Anachronism. Now is the time to display to the world that we are a chivalrous people of honesty, integrity, honor, service, respect, and fairness.

In Service to the Dream,

Craig Carter,  Chairman 

John St. Dennis,  Vice Chairman 

Gigi Coulson,  Director 

Natalie Degerstrom,  Director  

 

T.S. Morgan,  Director 

Dan Watson,  Director 

Ross Roegner,  Director  

 

 

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email sca-comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Announcement: Topical Town Hall Sessions. You Ask. We Answer.

As a world-wide Society, getting to talk to all our members is a little difficult in person. Thankfully, modern technology has given us the opportunity to able to connect on a regular basis and discuss the important topics that matter for SCA members and participants.

Introducing SCA Topical Town Hall Sessions! Click here for more information and to send in your topic proposals. The topical Town Hall schedule will be posted once dates, times, and guests are confirmed.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email sca-comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Topical Town Hall Request Form